As reported previously, we completed removing the Award Analyst security role from Workday this week. Why did we remove this role? The Award Analyst security role was assigned at the award header level in Workday to give visibility to all award lines in reports. It had to be assigned to each individual award, which was […]

We’ve completed End-to-End testing and User Acceptance Testing (UAT) for position budget in Workday. This wraps up the testing portion of the position budget phase of the project. User Acceptance Testing User Acceptance Testing sessions ran from May 18 through May 20. The 22 testers who participated each ran through 7 scenarios, documenting the results […]

Prior to the implementation of Workday at WSU, certain hourly employee benefits paid from core funds (state, indirect cost recovery, and administrative fee and interest funds) were automatically reimbursed from central accounts within the legacy accounting system. When Workday launched, only benefits charged to ledger 5100: Benefits were tagged to be reimbursed from the central […]

When Workday launched, the Internal Service Delivery process (ISD) required approval from the Project, Program, Gift, Grant, and Cost Center managers for the service center and the customer. Thanks to a new enhancement, now the Internal Service Delivery will only require approval from the customer receiving the expense. This streamlines the approval workflow and prevents […]

Known Issue: Changing a PCard transaction that has grant worktags after it’s been approved causes imbalances in revenue and expenses. WSU has submitted a case to Workday, and they are actively working to resolve this glitch. We will post additional updates as we know more. Estimated Time to Resolution: This issue has been resolved. Details: As reported previously, […]

User Acceptance Testing (UAT) for the Position Budget/Adaptive Planning Project begins this week. Since May 9, the project team has worked on loading data into the system, developing tester workbooks, and more. The testing sessions occur May 18-23. We’ll work on resolving defects and wrapping up testing May 24-27. Thank you to Area Finance Officers […]

End-to-end testing for the Position Budget phase of the Adaptive Planning Project completed on April 29. The team of 11 testers completed 8 scenarios each, documenting each one in their tester workbooks. They also provided feedback and discussed functionality. Of the 88 total scenarios completed, 5 of them “failed.” One of the scenarios failed due […]

Beginning with the June Workday monthly update, the departmental expenses associated with taxable travel (see BPPM section 95.20) will be charged to the active Costing Allocation assigned to the employee’s primary position. In the past, departmental tax expenses were charged to the worktags where the travel was originally charged. This change is being implemented simplify the process, and to prevent […]

Here are new and modified reports for the month of May. New Reports CR TTK Timesheets with Validation Errors and Warnings This report will return all time entry calendar validations errors and warnings for the selected Supervisory Organization during the selected period. Particularly, it will report the warnings in place when an employee has not […]

Here’s the latest about the Position Budget phase of the Adaptive Planning Project: End-to-End Testing (E2E) kicked off last week. Testers are using sample data from different areas across WSU to complete position budget tasks in Workday, and helping identify defects to be addressed prior to User Acceptance Testing (UAT). We have enough testers for […]