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Washington State University Payroll

Issue Resolved: Time blocks overrides not functioning to pay student employees from multiple sources

Known Issue: The process to pay hourly employees with different funding sources in Workday was not working as expected, so these employees have been paid from their costing allocation funding source instead. We recommend following the guidance in this matrix to ensure that hourly employees with different funding sources are being paid from the right one.

Estimated Time to Resolution: Resolved » More …

Removing encumbrances associated with hourly employees

Currently, many departments manually adjust encumbrances in Workday for hourly employees to make these commitments appear more accurate. These adjustments are necessary because of the constant change to the number of hours worked.

We are currently working on a change that will remove all encumbrances associated with hourly employees from Workday, to ensure that commitments are accurate.

See other major changes on the Monthly Workday Updates Schedule, or read about detailed updates.


Issue Resolved: FICA exemption integration

Known Issue: The FICA exemption integration from myWSU to Workday caused some students to be incorrectly marked as non-exempt for the first FLSA sub-period of the first pay cycle of the fall. If a student should be exempt from FICA, we will move non-student hours to student hours or work-study to correct this.

Estimated Time to Resolution: Before next payday on 9/24/2021 » More …

Workday time entry change

Overtime eligible salaried employees will notice a change to the Workday time entry process beginning September 1.

Moving forward, the auto fill feature on the Workday time entry calendar will be disabled. Both “Auto fill from Schedule” and “Auto fill from Prior Week” will be deactivated.

This update is being made to reduce the frequency of errors and overpayments. » More …

Issue Resolved: Constrained proxy resolves retro period access issue

Known Issue: As reported previously, Retro Period information was removed from several reports due to security concerns. A new process called constrained proxy restores access to this information.

Estimated Time to Resolution: Resolved.

Details: Constrained proxy is a new Workday feature that allows you to run specific Workday reports as another person. Because you’re using the other person’s security roles, you’ll see additional data in those reports, including the Payroll Results Line details that include the Retro Period information that was removed due to security concerns. Learn more about constrained proxy and which reports are available here.

Constrained proxy for retroactive payroll reporting

New process resolves retro period access issue, allows you to run reports on behalf of another person in Workday

Do you use the following reports on a regular basis?

  • CR PAY Payroll Accounting Journal Details – In Progress Payroll (aka PEARS)
  • CR PAY Expenses for Completed Pay Cycles/Periods
  • CR PAY Payroll Accounting Detail

You can now access retroactive (retro) pay information in these reports using a new process called constrained proxy. » More …

Qualified Tuition Reduction (QTR) to post August 10

Summer Qualified Tuition Reduction (QTR) for students will post with the August 10 paycheck.

Employees will see this listed on their payslips as a contribution made on their behalf. Departments will see the charge hit their budgets on August 10 as well as in their Budget to Actuals or grant reports.