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Washington State University Finance

Issue Resolved: FY21 Spend commitments liquidated in FY22

Known Issue: We’ve corrected the issue where available balances in FY22 appeared inflated in reports that included commitments.

Estimated Time to Resolution: Resolved.

Details: A timing issue with fiscal year end resulted in spend commitment liquidations processed between July 1 and July 12 having the potential to liquidate a commitment within FY22, but the corresponding FY21 commitment did not carry forward, leaving a negative commitment in FY22. This may have caused available balances for FY22 to appear inflated in reports that include commitments. Modernization and the Controller’s Office worked together to resolve the issue using a journal (JE0000067477), and are discussing how to avoid a similar issue in future fiscal years.

Changes coming for Supplier Invoice Matching in Workday

The Create Receipt functionality will be enabled for services on Thursday, October 21. With this change, departments will follow a similar process to how they create a receipt for goods.

This new process will help to ensure expenses are paid after the service has been provided. We will provide more details about the benefits of this change and share links to updated resources soon.

Issue Resolved: FICA exemption integration

Known Issue: The FICA exemption integration from myWSU to Workday caused some students to be incorrectly marked as non-exempt for the first FLSA sub-period of the first pay cycle of the fall. If a student should be exempt from FICA, we will move non-student hours to student hours or work-study to correct this.

Estimated Time to Resolution: Before next payday on 9/24/2021 » More …

Updates to Travel Reference Guides

After receiving feedback from the community, we’ve updated the Reference Guides for several Travel and Expense processes to ensure their accuracy and ease of use. Specifically, there are detailed steps on how to complete specific expenses items (e.g., air transportation. per diem, lodging, etc.) and new reports to support Central Travel Account Card (CTA) reconciliation.

» More …

Budget date field added to spend authorization

As of the September 2021 Feature Release, you can now select a budget date on spend authorization lines, providing you with the flexibility to determine which budget period the spend applies to. This eliminates the need to wait to submit spend authorizations until the budget period starts, making it easier to manage your planned spend and improving budgetary balance reporting. » More …

Update to lodging exception list

We have updated Lodging Exceptions for ease of selection within the Travel Expense Report. In order to better align with the BPPM, the numbers corresponding with each selection have been removed, and a comprehensive definition of each selection has been added. You can view the new definitions in Workday, and in the screenshot below. » More …

Gift report updates

We’ve renamed the report CR GFT Budget to Actuals Summary to CR GFT Gift Summary. This name change is to reduce confusion, because this report shows both endowed and spendable information. It will be used to find all details associated with gifts and underlying programs rather than to find remaining spendable. » More …