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Washington State University Finance

Issue Resolved: Current year revenues and receivables

Known Issue: Current year revenues from myWSU are now loaded into Workday.

Estimated Time to Resolution: Resolved.

Details: Previously you may have noticed that some of your revenues and receivables from the student system (MyWSU) appeared to be missing in Workday. Today, General Accounting and Modernization posted a journal entry to move the accrued revenue to revenue in cost centers/programs in Workday, as well as to post the open receivables against that revenue.

Reminder: Process open accounting journals by April 28

It’s nearly month end close, which means it’s time to process or cancel your open accounting journals. Journals that are in the “In Progress” status prevent the month from being closed. Please process or delete any In Progress journals by the end of the day on April 28. This includes journals that have been sent back for corrections.

To find In Progress journals, run the Find Journals report in Workday with the following fields populated: » More …

Issue: Asset conversions

Known Issue: When we converted the Property Inventory from legacy systems to Workday, we used the funding Budget-Project to crosswalk the Coordinating Cost Center for the Workday asset. We’ve learned that this caused issues with assets that were ever transferred from their original department.

Estimated Time to Resolution: Mid-May. » More …

New Create Customer Request process

A new process allows any employee to request creation of a customer in Workday. The Create Customer Request process replaces two potential processes that departments may currently be using:

  • The Create Customer request form in the Workday Service Desk
  • The Create Customer business process in Workday, which can only be initiated by those with certain security roles.

» More …

Issue: Don’t change PCard transactions with grant worktags after approval

Known Issue: Changing a PCard transaction that has grant worktags after it’s been approved causes imbalances in revenue and expenses.

Estimated Time to Resolution: Unknown.

Details: We’ve learned that when a PCard transaction that has grant worktags is changed (edited) after it’s already been approved, the Award Cost Process is not triggered. This leads to imbalances in revenues and expenses. » More …