We are updating the process to edit assets in workday to ensure accurate auditing. Currently, users holding the Workday security role Business Asset Tracking Specialist can directly edit assets. We’ve discovered that it is possible for assets to move from one coordinating cost center to another without the Property Team knowing. This negatively impacts the […]
This month, we implemented a new Workday enhancement to ensure compliance with the IRS 11-hour travel rule, which impacts reimbursements for meals during non-overnight, single-day travel. Employees who are in travel status for fewer than 11 hours during a single-day trip will not receive reimbursement for meals. Reimbursements for employees travelling over 11 hours are […]
When Workday launched, the Internal Service Delivery process (ISD) required approval from the Project, Program, Gift, Grant, and Cost Center managers for the service center and the customer. Thanks to a new enhancement, now the Internal Service Delivery will only require approval from the customer receiving the expense. This streamlines the approval workflow and prevents […]
After successful testing with the Voiland College of Engineering and Architecture, we’re proceeding with removing the Award Analyst security role from Workday. This will streamline security roles and reduce administrative burden in Sponsored Programs Services (SPS). We are targeting May 31 for complete removal. Why remove the Award Analyst security role? The Award Analyst security […]
In preparation for the release of the CR FIN Sources and Uses Summary and CR FIN Plan to Actuals Summary reports, the Modernization reporting team received some feedback from stakeholders about budget amendments processed on revenue ledger accounts. The amendments on revenue ledger accounts are reporting in a way that might make a user think […]
We have adjusted the line item matching rules to allow for a variance of 1% or up to $10, whichever is less. By taking advantage of this automatic feature, WSU’s Purchasing Services and Payment Services will see a an instant reduction in workflow by limiting the amount of time spent handling match exception overrides for small dollar amount discrepancies on purchase […]
Time Entry Calendars may be locked for several reasons throughout the month, including payroll processing. During these periods, employees who attempt to enter or edit time may receive a Workday alert notifying them that their Time Entry Calendar is unavailable. We have updated these alerts to provide clearer guidance regarding different lockout periods, as well […]
Try out a new split screen feature when you edit or view a supplier invoice or invoice adjustment that contains an attachment. This new feature enables users to: Add an attachment to an invoice in progress and save it, then view the attachment on the split screen. Expand or collapse an attachment. Flip through the […]
Those who hold the role of Department Buyer can now add or remove attachments on purchase orders without having to create a change order in Workday. This can be done by selecting Manage Attachments from the related actions button on the purchase order.
We have updated the validation in Workday preventing External Committee Members (i.e., non-WSU employees) from selecting direct deposit as a reimbursement type on their spend authorizations. The function is now working as designed, and External Committee Members may select Direct Deposit for reimbursements.