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Washington State University Feature Release

Budget date field added to spend authorization

As of the September 2021 Feature Release, you can now select a budget date on spend authorization lines, providing you with the flexibility to determine which budget period the spend applies to. This eliminates the need to wait to submit spend authorizations until the budget period starts, making it easier to manage your planned spend and improving budgetary balance reporting. » More …

Avoid new payee option in expense reports

With the latest update, Workday added the option to create expense reports for non-workers, on behalf of students. However, WSU will not use this option since we don’t process student financial transactions in Workday. You’ll see help text added to the Create Expense Reports for Non-Workers task and any reports involving expense reports to remind you not to use this option. Here is what it looks like in Workday: » More …

New Search Options for Grants Users

Grants users have typically had to set their search preferences to All of Workday in order to see grant /award results, which can increase time spent performing searches, and can be frustrating.

Following the Feature Release on September 10-11, grants users can find all search results related to Grants Management in the Grants category when they use global search. » More …

New time clock validation will help prevent duplicate check-ins

A new validation step to assist time-clock employees in preventing unintentional check-ins or duplicate time blocks will be implemented with the upcoming Workday Feature Release.

Beginning September 11, 2021, employees will be prompted to validate additional attempts to check in to their shift after they have checked in once. To continue and complete a duplicate check in, the employee must select a box acknowledging that they have already checked in. » More …

Changes to requesting Sick Time Off for hourly employees

As of April 1, 2021, hourly employees will no longer be able to request Sick Time Off through the Time Entry Calendar. Instead, hourly employees will request Sick Time Off through the Absence Calendar.

In addition, hourly employees holding multiple positions can now select a specific position when requesting Sick Time Off. This new functionality came with the most recent Workday Feature Release. » More …