Award Analyst role successfully removed from Workday

As reported previously, we completed removing the Award Analyst security role from Workday this week.

Why did we remove this role?

The Award Analyst security role was assigned at the award header level in Workday to give visibility to all award lines in reports.

It had to be assigned to each individual award, which was very time-consuming for SPS. If it wasn’t assigned properly, then reports wouldn’t render accurate information, resulting in reporting inconsistencies. This decreased productivity and could result in grant mismanagement.

This role was not used in any Workday business processes.

Use this security role instead

Instead of the Award Analyst role, users can access data they need with the Financials Data View Only role. This is a WSU-wide role that gives visibility into all financial reports.

Reports to run instead

Here is a list of CR GRA PI reports and their companion CR GRA SPS reports. This is not all-inclusive; please use the My Custom Report Library feature in Workday for all grant reports.

Instead of these reports……Use these reports
CR GRA PI Award Budget to Actuals SummaryCR GRA SPS Award Budget to Actuals Summary
CR GRA PI Award Financial SummaryCR GRA SPS Award Financial Summary
CR GRA PI Award Lines Financial SummaryCR GRA SPS Award Lines Financial Summary
CR GRA PI Award Lines Overdraft SummaryCR GRA SPS Award Lines Overdraft Summary
CR GRA PI Cost Share ReportCR GRA SPS Cost Share Report
CR GRA PI Cost Share Report by Spend CategoryCR GRA Cost Share Report
CR GRA PI Grant Expenditures by AwardCR GRA SPS Grant Expenditures by Award
CR GRA PI Termed Award Financial SummaryCR GRA SPS Termed Award Financial Summary
CR GRA PI Termed Award Lines Financial SummaryCR GRA SPS Termed Award Lines Financial Summary