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Washington State University News

Modernization Team coming to campuses

The Modernization Team is coming to campuses this April to share the latest project information and to hear questions and feedback. Please visit your nearest campus. Meetings are open to all, and no RSVP is required. If you’re unable to attend in person, please email modern.initiative@wsu.edu for a link to participate. More information is in each calendar event linked below.

Spokane: April 22, 2019; 10-11:30; SAC 20
Vancouver: April 23, 2019; 10:30-noon; VLIB 240
Everett: April 26, 2019; 9-10:30; Room 412
Tri-Cities: April 29, 2019; 10:30-noon; East Auditorium
Pullman: TBD
Research & Extension Centers: TBD*

*The Modernization Initiative team will coordinate with the College of Agricultural, Human, and Natural Resource Sciences (CAHNRS) to schedule visits to each Research & Extension Center.

 

This announcement originally ran in the WSU Insider on April 18, 2019.

Discovery Workshops Complete, Design Sessions Launch

 

People listen to a presenter during a workshop
Participants listen to Nigel present at one of 56 Discovery Workshops.

More than 365 people dedicated their energy and expertise to advancing the Modernization Initiative through a series of Discovery Workshops this February through early April. These Subject Matter Experts (SMEs for short) from all areas of the university explored and discussed current business processes, procedures, and policies. They helped the Modernization Team document mandatory and regulatory requirements, business needs, and goals for future processes.

The 56 sessions were the first step in learning about our business processes today and envisioning how they might work in the future. The Modernization Team will use the information captured during these workshops to help guide conversations in focused Design Sessions this April and May, where participants will further delve into how Workday might handle WSU’s business needs.

The information captured is critical as we move closer to configuring the first prototype of Workday for WSU. Thank you to all the Subject Matter Experts for their invaluable contributions to the Modernization Initiative!

 

 

Modernization Project kicks off university-wide

New website resources and newsletter launch

With the official kickoff of the Modernization Project in early 2019, members of the Modernization Team and University Subject Matter Experts (SMEs) continue our Discovery Workshops, which will occur through early April 2019. During these sessions, the project team will collaborate with WSU SMEs to gather information, and document mandatory and regulatory requirements, current business needs, and goals for future processes. The information collected during the discovery sessions will be used as input to aid in the configuration of upcoming Workday prototype. Please visit the Discovery Workshops page to learn more. » More …

SAVE THE DATE! Official Workday Implementation Kickoff

WSU’s human resources, payroll, and financial systems were considered modern mainframe applications when developed in the 1980s, over 35 years ago. These legacy processes and systems are paperwork-heavy, time-consuming, and increasingly risk-prone.

Join us this winter to learn more about the effort to roll out Workday software university-wide » More …

WSU’s Technology Makeover – WSU Insider

In the early 1980s, the groundbreaking Commodore-64 home computer with its 64 kilobytes of memory was released and “ET: The Extraterrestrial” was becoming one of the brightest stars in film history. That same period, Washington State University launched its new technology system for human resources, payroll and finances.

Now, nearly 40 years later, WSU has grown from a single campus in Pullman to five campuses statewide. And if E.T. came back to earth, he could phone home with a 256-megabyte smart phone.

But at WSU the underlying technological infrastructure for critical administrative systems remains largely the same, though that’s now about to change. » More …

Modernization Update from President Schulz

Earlier this month in a letter to the WSU community, President Kirk Schulz provided an update on the Modernization Initiative project including timeline, cost, and what the WSU community should expect moving forward.  Read the full letter from President Schulz here.

As we continue to improve the University’s fiscal standing, we simultaneously must address the critical need to upgrade our antiquated financial and human resources system software—which creates its own fiscal challenges.

As you may know, at their May meeting our Regents discussed a financing plan to purchase a new software package for all of our campuses called Workday. Workday is a comprehensive Enterprise Management System used by many of our peer and peer-plus institutions. It is well suited to the unique needs we have at a public research university with multiple campuses and geographic locations.

I want to provide some additional perspective about this modernization initiative and how it will impact the WSU community moving forward. » More …

APRIL 2018 UPDATE

Strategic Integration Partner- Deloitte

Earlier this month, WSU completed a competitive RFP process for a strategic integration partner to help implement Workday across the university. We are pleased to announce that Deloitte has been selected as the apparent successful integration firm. The selection was reached through the evaluation of written proposals performed by the 13-member evaluation team, feedback from on-site interviews with the firms, reference checking with other institutions, and consultation with the Modernization Initiative Steering Committee.

Next Steps

Representatives from WSU, Workday and Deloitte will present at the Board of Regents retreat in June 2018. » More …

January 2018 Update

Contract Negotiations with Workday

After a competitive and thorough procurement process, WSU named Workday as the apparent successful software vendor. WSU will be joining a large number of universities who use or are implementing Workday to support their core finance, payroll and human services activities, including: Cornell University, Arizona State University, Louisiana State University, Brown, Carnegie Mellon University, Nevada State Higher Education System, Penn State,  University of Virginia, The Texas A&M University System, University of Miami, University of Rochester, University of Southern California, University of Texas at Austin, University of Washington, and Yale.

WSU and Workday have begun early contract discussions. » More …

Intent to Award Announced

WSU recently completed a competitive RFP process for finance and human resource software (ERP), and has announced Workday as the apparent successful vendor. The selection was reached through a rigorous evaluation of written proposals performed by the 13-member evaluation team, broad feedback and input on software demonstrations from hundreds of faculty and staff across the University, reference checking with other institutions, and consultation with the Modernization Initiative Steering Committee. » More …