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Washington State University Human Resources

Tips & Tricks: Time Entry, Absence, and Work Schedule calendars

Within Workday Time, Leave, and Absence, three different calendars are available to overtime eligible employees to perform different tasks.

  • Time Entry calendar for entering and submitting time worked and time off*.
  • Work Schedule calendar for reviewing work schedules and requested and approved absences. Note: while you can see absences on this schedule, you cannot edit them from this calendar.
  • Absence calendar for reviewing any requested and/or approved time off or leaves of absence*.

Learn more about how to access and use each of these calendars in this Reference Guide. » More …

Issue Resolved: FICA exemption integration

Known Issue: The FICA exemption integration from myWSU to Workday caused some students to be incorrectly marked as non-exempt for the first FLSA sub-period of the first pay cycle of the fall. If a student should be exempt from FICA, we will move non-student hours to student hours or work-study to correct this.

Estimated Time to Resolution: Before next payday on 9/24/2021 » More …

New time clock validation will help prevent duplicate check-ins

A new validation step to assist time-clock employees in preventing unintentional check-ins or duplicate time blocks will be implemented with the upcoming Workday Feature Release.

Beginning September 11, 2021, employees will be prompted to validate additional attempts to check in to their shift after they have checked in once. To continue and complete a duplicate check in, the employee must select a box acknowledging that they have already checked in. » More …

Workday time entry change

Overtime eligible salaried employees will notice a change to the Workday time entry process beginning September 1.

Moving forward, the auto fill feature on the Workday time entry calendar will be disabled. Both “Auto fill from Schedule” and “Auto fill from Prior Week” will be deactivated.

This update is being made to reduce the frequency of errors and overpayments. » More …