Workday for Payroll

Essentials for Department Payroll Processors

The following links provide guidance for department payroll processors running necessary functions in Workday, such as cut off dates, payroll reporting and delegating tasks when out of the office.

Our Paylock Checklist for Departments guide shares helpful actions to take and reports to run in preparation and for post payroll processing.

Watch the Elevating Cougs How to Make Payroll Cutoff Stress Free session replay.

• Payroll Cutoff Dates
• Helpful Reports for Department Payroll Personnel
• Off-cycle Payroll Check Requests
• Constrained Proxy for Retroactive Payroll Reporting – What it is, and which reports it relates to
• Find The Next Steps in a Business Process Transaction
• Delegate your Workday inbox or individual tasks

Visit the Payroll website for more Payroll resources.

Workday Reporting

The Reporting in Workday Reference Guide includes information for:

• Reporting Dashboard Names
• Custom Report Abbreviations
• Helpful Reports by Security Groups/Roles and Workstream

Learn more about Workday’s Reporting functionality including how to run reports, favorite and schedule reports, and register for upcoming live sessions

Workday Support

• Submit questions to Payroll via the Service Desk
• How to Use the Workday Service Desk
• Workday Glossary

Key HCM Processes Related to Payroll

Reviewing employees’ time worked

• Enter and Correct Time on Behalf of Employee an HR Partner or Timekeeper
• Approve Time as a Manager (Time Approver)
• Reports for Managing Missing, Not Submitted, or Unapproved Time and Time Off
• Monthly Mass Time Submission Process
• Issuing Temporary Payroll Processing Numbers (TPPNs) for New Hires

For additional information about Time and Leave and other HCM processes visit the Workday for Human Resources webpage.

Key Finance Processes Related to Payroll

• Assign Cost Allocation – applies to staff positions and setting up payroll
• Cost Share – Includes steps to setup a cost share on a Payroll Costing Allocation
• Create Payroll Accounting Adjustments

For more grants administration resources, visit the Workday for Faculty page.

Helpful Links to Share with Employees

• Payment Guidance for less-than-12-month Employees
• FICA Exemptions
• Employee Annual Leave Payout and Pay Calculations
• Complete Payment Elections
• Complete Federal Withholding Elections
• Complete State and Local Withholding Elections
• How to Read and Understand Your Payslip

• Change Home Contact Information
  • An employee’s home address drives resident tax jurisdiction, as well as work tax jurisdiction when working from home with an updated alternate work location.

For questions about state taxes, submit a Payroll ticket to the Workday Service Desk.