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Washington State University Travel and Expenses

Explore new and updated Travel and Expenses resources

We’ve updated a broad range of Travel and Expenses resources to ensure their accuracy and ease of use, and created several new resources to provide further guidance on completing key processes.

Check out the updated travel Reference Guides, explore a new handout to help you get started completing a Travel Expense Report, and watch the new video series about adding line items to an Expense Report.

Questions about Travel and Expenses? Reach out to the Payments Team at the Workday Service Desk.

Updates to Travel Reference Guides

After receiving feedback from the community, we’ve updated the Reference Guides for several Travel and Expense processes to ensure their accuracy and ease of use. Specifically, there are detailed steps on how to complete specific expenses items (e.g., air transportation. per diem, lodging, etc.) and new reports to support Central Travel Account Card (CTA) reconciliation.

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Update to lodging exception list

We have updated Lodging Exceptions for ease of selection within the Travel Expense Report. In order to better align with the BPPM, the numbers corresponding with each selection have been removed, and a comprehensive definition of each selection has been added. You can view the new definitions in Workday, and in the screenshot below. » More …

Avoid new payee option in expense reports

With the latest update, Workday added the option to create expense reports for non-workers, on behalf of students. However, WSU will not use this option since we don’t process student financial transactions in Workday. You’ll see help text added to the Create Expense Reports for Non-Workers task and any reports involving expense reports to remind you not to use this option. Here is what it looks like in Workday: » More …