Travel and Expenses

Updates to travel process for international travelers

Several enhancements to Spend Authorization business process in Workday will be effective December 4. These enhancements include: Updated Help Text on Spend Authorization initiation step with important information for researchers and international travelers. New questionnaire for international travel requiring indication of countries being traveled to. 100% third party funded travel can now be submitted in […]

Categories: Workday

Issue Resolved: Per diem meal expense error

Known Issue: A Workday Fix placed into the system the evening of Friday, 10/6, inadvertently impacted our per diem meal expense items. This issue is resolved. Time to Resolution: Resolved 10/9. Details: A Workday Fix placed into the system at 8 p.m., October 6, inadvertently impacted our per diem meal expense items, causing an error […]

Categories: Workday

New Expenses Hub makes managing expense tasks easier

Beginning Sept. 9, a new Expenses Hub centralizes expense tasks and reports to help employees address pending expense actions quickly and easily. From the Expenses Hub, employees can access tasks to create expense reports and spend authorizations, as well as view and edit their travel-related payment elections. The new hub displays certain cards when payees […]

Categories: Workday

Handling prematurely closed Spend Authorizations

We’ve developed new guidance on how to proceed when a Spend Authorization is prematurely closed that includes an outstanding cash advance balance, and additional expenses need to be submitted towards this cost. Once a Spend Authorization is closed in Workday, it cannot be reopened. If a Spend Authorization is closed prematurely, users should create a […]

Categories: Workday

Three helpful reports for fiscal year end

We’ve created a new guide highlighting three reports helpful for locating business documents in Workday, which may assist in preparing for fiscal year end.   CR PRO Find Spend Authorizations, CR PRO Find Requisitions, and CR PRO Find Purchase Orders allow areas, departments, and unit administrators to find any Spend Authorization, Requisition, or Purchase Order using a […]

Categories: Workday

FY23 year end memos memos and cutoff dates available

2023 fiscal year end cutoff dates and memos are now available on the General Accounting website. Modernization has also created a new reference guide highlighting reports helpful for locating business documents in Workday during fiscal year end. Learn more here. These resources were previously distributed to the Controller’s Office listserv. Questions regarding these memos and […]

Categories: Workday

Workday delays release of Expenses Hub

We’ve delayed the release of the Expenses Hub, originally scheduled to be part of the March 10-11 Feature Release. During testing of the Hub’s functionality, Workday found some features weren’t working as intended, and have removed the launch of the Expenses Hub from the R1 Feature Update. WSU intends to take up this functionality when […]

Categories: Workday

New Expenses Hub makes managing expense tasks easier

The new Expenses Hub centralizes expense tasks and reports to help employees address pending expense actions quickly and easily. This new hub will be available on March 11 as part of the Workday Feature Release. From the Expenses Hub, employees can access tasks to create expense reports and spend authorizations, and travel-related payment elections. The […]

Categories: Workday

Enhanced spend authorization process for employees with multiple positions

Beginning March 11, a new functionality enables you to link spend authorizations with specific positions for workers who hold multiple positions. During the March Feature Release, Workday will enhance routing for expense transactions, now enabling you to associate spend authorizations with specific positions when workers hold multiple positions. Spend authorizations will be routed for approval […]

Categories: Workday