Procurement

Tax 2.0 demo session available on-demand

Tax 2.0 simplifies how Workday calculates taxes for WSU, including changes to account posting rules, and the way we interact with requisitions, purchase orders, supplier invoices, and procurement card verifications. Watch this recorded demo session to learn about new features and updates related to tax calculations. All department buyers, P-card data entry specialists, and P-card […]

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New request process for Edit Asset

We are updating the process to edit assets in workday to ensure accurate auditing. Currently, users holding the Workday security role Business Asset Tracking Specialist can directly edit assets. We’ve discovered that it is possible for assets to move from one coordinating cost center to another without the Property Team knowing. This negatively impacts the […]

Categories: Workday

Purchasing Services to close old purchase orders

Purchasing Services will mass close all purchase orders (POs) older than July 1, 2021, in Workday. This action will help clean up budgets, receipt accrual expenditures, and obligations. This will happen by June 30, 2022. Some purchase orders migrated from legacy did not get closed out, and there are large dollar amounts connected with these […]

Categories: Workday

Issue Update: Don’t change PCard transactions with grant worktags after approval

Known Issue: Changing a PCard transaction that has grant worktags after it’s been approved causes imbalances in revenue and expenses. WSU has submitted a case to Workday, and they are actively working to resolve this glitch. We will post additional updates as we know more. Estimated Time to Resolution: This issue has been resolved. Details: As reported previously, […]

Categories: Workday

Issue Resolved: Spend amounts on some supplier contracts not calculating correctly

Known Issue: The issue causing spend amounts on supplier contracts created between January 21 and March 11 to not calculate correctly is resolved. Estimated Time to Resolution: Resolved. Details: We followed up with Workday to confirm that contract balances for this time period should now show up correctly on the supplier contract header.

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Departmental buyers soon able to create change orders over $10K

Coming this month, Departmental Buyers will have the ability to create Change Orders for Purchase Orders (POs) over the direct-buy limit of $10K. The intended effect of this update is to streamline the Change Order process by reducing the wait time spent in the Central Buyer queue pending processing. With this revision, the Departmental Buyer […]

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Issue: Spend amounts on some supplier contracts not calculating correctly

Known Issue: We are aware of an issue causing spend amounts on supplier contracts created between January 21, 2022 and March 11, 2022 to not calculate correctly. This issue does not limit payments, and no action is required unless your contract balances are critical. Estimated Time to Resolution: April 9, 2022 Details: Although Workday has […]

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New Supplier Invoice split screen feature

Try out a new split screen feature when you edit or view a supplier invoice or invoice adjustment that contains an attachment. This new feature enables users to: Add an attachment to an invoice in progress and save it, then view the attachment on the split screen. Expand or collapse an attachment. Flip through the […]

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Special characters to be removed from Supplier Invoice Request

Certain special characters, including en (–) and em (—) dashes, prevent settlement of payments through the banking systems if present in the Supplier’s invoice number. Note: the en dash differs from a hyphen (-), which can be used. A new system validation will prevent these special characters from being used when creating supplier invoice requests. […]

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Small update to asset disposal process

If you’re disposing assets, you might notice a new disposal type: “Other.” This disposal type is reserved for use by the Controller’s Office, to support lease equipment. Assets marked “Other” will route to the Central Business Asset Accountant, who will approve or deny them. Department users should not use this new category, and instead use […]

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