Updated report for identifying benefits to cover on core funds

Prior to the implementation of Workday at WSU, certain hourly employee benefits paid from core funds (state, indirect cost recovery, and administrative fee and interest funds) were automatically reimbursed from central accounts within the legacy accounting system. When Workday launched, only benefits charged to ledger 5100: Benefits were tagged to be reimbursed from the central benefit pool; benefits for hourly employees charged to ledger 5105: Hourly Benefits were not. The Budget Office has been working with the Modernization Team on a new report so hourly benefit activity on core funds (FD001 General Fund, FD076 Indirect Cost Recovery, and FD080 Admin Fee and Interest) can be identified and allocated monthly.

The new report that the Budget Office will use is CR FIN Benefits on Core Funds Covered by Central (Summarized). In addition to activity that is already being reimbursed on ledger 5100: Benefits, the report will also pick up activity on ledger 5105: Hourly Benefits for the following pay components that were reimbursed in the legacy system:

• Medicare (ER)
• OASDI (ER)
• SUI (ER)
• Unemployment – CON198
• WA: Washington Medical Aid Fund (ER) (Effective Jan 2017)
• WA: Washington Paid Family & Medical Leave – Employer Paid (State Plan)
• Public Employees’ Retirement Systems – Plan 1 – CON031
• Public Employees’ Retirement Systems – Plan 2 – CON035
• Public Employees’ Retirement Systems – Plan 3 – CON039

Areas can expect to see a true-up allocation for hourly benefits incurred from December 16, 2020, through April 30, 2022, posted to Workday before the end of the fiscal year. The Budget Office will send further information to affected areas. Beginning with May 2022, hourly benefits will be part of the monthly central-funded benefit allocation process.