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Washington State University Modernization

Project Timeline


Recognizing the frailty of our legacy administrative systems and a fiduciary responsibility to ensure continued operation of basic functions foundation to the university, it is recommended that WSU move towards replacement of the administrative systems and processes as quickly as possible.

The following shows the high-level timeline to support our path to success.


Implementation Stages


  • Develop foundation to start the implementation program
  • Foundation Data Model (FDM) Workshops


  • Finalize project plan
  • Project kick-off
  • Begin project activities


  • Document business & integration requirements
  • Business process discovery sessions
  • Initiate knowledge transfer between Deloitte and project team on Workday terminology and concepts

Configure & Prototype

  • Workday tenant build
  • Iterative design, build, & show process to validate business & technical requirements


  • End to End testing of Workday business processes and integrations
  • User acceptance testing


  • Perform end-user training
  • Execute system and business cutover events
  • Workday Go-Live @ WSU


  • Provide on-going support and customer service
  • Continue to hold training sessions
  • Support and deploy bi-annual Workday feature updates
  • Continue process improvement

Completed Milestones

  • Fall 2017: RFP for software
  • Winter 2018: Independent readiness assessment
  • Spring 2018: RFP for implementation partner
  • Summer 2018: Contracts with Workday and Deloitte executed
  • Summer 2018:¬†Funding model in place