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Washington State University Concepts

Reporting in Workday

Workday changes the way reports are created and used at WSU. The finance and HR data you need for reporting is stored in the system, where reports can be generated, using the most recent and accurate data in real-time. Over time, our new way of reporting will help WSU departments and employees, by providing accurate and timely data to promote better planning system-wide.

Below are several highlights to show how reporting at WSU has changed with the implementation of Workday.

How does Workday reporting differ from previous reporting?

  • Financial and HR data is stored in Workday.
  • Users can refine reports from summaries down to specific details by filtering and sorting data, all in the same report. Reports will be interactive, and many can be accessed on mobile devices.
  • Workday’s Foundation Data Model, or FDM, replaced WSU’s chart of accounts. This new reporting structure promotes consistent financial and human resource information for better reporting system-wide.
  • Information in Workday updates in real time, meaning more accurate and up-to-date information. Transaction approvals and edits made in Workday update right away, which means no more waiting overnight to run reports.
  • The Business Objects data warehouse (Webi) will exist after Workday launches to allow users access to historical HR, payroll, and financial reporting.

Reminders for Workday Reporting during the Stabilization Period

  • Fiscal year data for 2021 will be half in Workday and half in the data warehouse (Webi) and legacy systems. This will require users to use multiple systems in order to meet business reporting needs.
  • A full fiscal year of data won’t be available in Workday until July 1, 2022.
  • Modernization staff are responsible for creating and maintaining reports.