Impacted Systems

As a result of the Workday implementation, a number of existing business and administrative systems will be changed or replaced. The list below identifies systems, applications, and a status of their future state.

For a list of forms that we will continue to use with Workday, select here. 

This list will continue to be updated with additional information throughout the project. Updated: 05/28/2020.

System/Application	Business Function(s) Supported	Future State Changes & Impacts
25Live	Classroom Scheduling	No impact.
Activity Insight	Faculty Performance Evaluations	No Impact.
Administrative Information System (AIS) modules: BALANCES, FACTS, DEPPS, HEPPS, EFFORT, PAPR, SCBAIMS, PROPERTY, & WSU Org	Core HR, Payroll, Finance and Post-award grant administration.	Replaced by Workday. AIS will still be available for viewing historical data after Workday has gone live.
Administrative Information System (AIS) modules: CARS, FACILITIES, & MOTORPOOL	Fleet services and management	Transitioning to AiM/myFacilities.
AiM/myFacilities	Work Management System (Facilities)	Integrated with Workday. Work Order management will continue to be performed in AiM/myFacilities.
Blackboard	Learning Management System used for virtual learning and course management	No Impact.
Budget Planning System (BPS)	Budget management	Replaced by Workday. The Budget Office will continue to use BPS for budget planning only.
Business Objects/WEBI	Financial Reporting	Replaced by Workday. The Business Objects data warehouse will continue to exist after the implementation of Workday to allow users access to historical HR, payroll, and financial reporting.
Cobblestone	Contract management	Replaced by Workday.
Core/OneStep	University Receivables' point of sale (POS) system used to process external financial transactions	Integrated with Workday.
Cougar Manager	Time Tracking	Replaced by Workday.
E-Forms System	Travel Expense Reimbursement (TEV)	Replaced by Workday.
E-Forms System	Sponsored Project Activity Request (SPAR)	Replaced by Workday.
GenPro	Time Tracking	Replaced by Workday.
Imaging	Electronic Document Management	Integrated with Workday.
JIRA/Confluence	Project Management, ServiceDesk Management	No Impact.
MyResearch	Sponsored Project Pre-award Activities	Proposal/pre-award activities will continue to be managed in MyResearch. All post-award functions and reporting will be performed in Workday. MyResearch will not be integrated with Workday. Workday includes a copy award feature that expedites award setup. We’ve tested this feature, and it saves more time in award setup than integrating the two systems.
myWSU	View Employee Paycheck, Tax Forms (W-2, W-4), Setup Travel/AP Direct Deposit	Replaced by Workday.
myWSU/PeopleSoft Campus Solutions	Student Information System (SIS) supports admissions, student records, financial aid & scholarships, student accounts, and other related activities.	No impact. An integration will exist to bring summarized accounting data from myWSU into Workday.
myWSU/PeopleSoft Campus Solutions	University receivables	Only grant receivables will be managed in Workday. All other receivables will continue to be managed in myWSU/PeopleSoft Campus Solutions. An integration will exist to bring summarized accounting data from myWSU into Workday.
Paper time and leave, File Maker Pro for time and leave, Excel for time and leave	Tracking Time and Absence	Replaced by Workday.
PaymentNet 4/JP Morgan	P-Card transactions	Replaced by Workday for transaction reconciliation. Integration will exist to bring transactional data from JP Morgan into Workday.
People Admin/OPDRS	Recruiting and Personnel Actions	Replaced by Workday.
People Admin/OPDRS	Position Descriptions	No impact. Position descriptions will continue to be kept and maintained in People Admin/OPDRS.
Permanent Budget Allocation System (PBAS)	Budget Management	Replaced by Workday.
Personnel/Position/Payroll Electronic Routing Management System (PERMS)	Personnel Actions	Replaced by Workday.
Skillsoft	Learning Management System	No Impact.
Temporary Employment System (TEMPS)	Personnel Actions	Replaced by Workday.
TimeClockPlus	Time Tracking	Replaced by Workday.
When 2 Work	Scheduling for temporary hourly employees.	Schedules can be loaded into Workday.

Don’t see a system listed or have a question? Please feel free to contact us at support.workday.wsu.edu.