When Workday launched, expense reports could not be printed due to a configuration setup issue. We have addressed the issue and will activate the Print feature of Expense Reports. With this enhancement, the ability to print will now be available to users in Workday if a paper copy of an expense report is required for […]
Certain special characters, including en (–) and em (—) dashes, prevent settlement of payments through the banking systems if present in the Supplier’s invoice number. Note: the en dash differs from a hyphen (-), which can be used. A new system validation will prevent these special characters from being used when creating supplier invoice requests. […]
You may have noticed when running reports (such as Award Budget to Actuals) that when an asset is registered in Workday, it looks like an expense is removed and then reposted. This is because when the Supplier Invoice to acquire the asset is approved, it creates an expense on the grant, which appears in reports. When the Controller’s […]
We have added a step in the new hire onboarding business process to remind and request the HR Partner to enter the person’s visa information, if they have one. Having accurate visa data in Workday ensures both the employee and WSU are paying appropriate taxes, and, if the employee is eligible for benefits, can change […]
The Modernization Team activated an integration on November 1 to begin encumbering budgeted F&A in Workday. The process to implement the change will take about a week to complete. Starting November 8, principal investigators and those supporting research administration will see F&A showing as an obligation when they view their grants and run reports, providing […]
We’ve made some changes to how Bereavement Leave and Emergency Leave are entered in Workday to reduce errors in time entry totals and calculations in Payroll.
If you’re disposing assets, you might notice a new disposal type: “Other.” This disposal type is reserved for use by the Controller’s Office, to support lease equipment. Assets marked “Other” will route to the Central Business Asset Accountant, who will approve or deny them. Department users should not use this new category, and instead use […]
Things have moved fast since we launched Workday. We’ve heard your feedback about processes changing too frequently, so going forward, we’re going to group Workday changes that aren’t as time-sensitive into monthly batches. The first Monthly Workday Update will take place the first week of November. To see what’s in store, visit the new Monthly […]
Modernization has identified a gap in grant and award reports regarding F&A encumbrances. In legacy, the encumbrance occurred automatically. Unfortunately, Workday doesn’t have the ability to encumber F&A organically, which resulted in additional calculations needing to be done by grant managers, and PIs weren’t able to use their reports to view accurate available balances without […]