For awareness and to ensure compliance for grant-funded and research-related travel, we added help text to the Spend Authorization about the Public Health Service requirement. Similar language was in the Travel Authority in legacy. The new language reads: “RESEARCH-RELATED TRAVEL (See Executive Policy 27.) – Public Health Service Requirement for Significant Financial Interests – NOTE: If […]
Notice something new? The WSU logo has replaced the Workday symbol in the upper left-hand corner of your Workday home page. Now, select the Cougar head when you’re ready to return to the home page after performing a task. We are working to update reference guides to reflect the addition of WSU branding to the […]
When we released the reporting dashboard for comparing student financial data in OBIEE with that in Workday, the Cost Center field could only display up to 30 characters. This limitation could make navigating filters and finding the subject cost center challenging, especially if the user did not know the cost center number. We’ve expanded this […]
Beginning in February 2022, expense reports submitted past the deadline of 60 days will include a new step requiring the employee/traveler to acknowledge the travel being reimbursed will impact their taxable income. The 60-day deadline is an IRS requirement, and WSU’s Business Policies and Procedures Manual (BPPM) section 95.20 states that “Employees who do not meet this deadline […]
We have a review step in the Effort Certification business process (BP) for the Effort Certification Reviewer security role that is not functioning correctly when an employee is working on Grants tied to multiple Cost Centers. We are changing the first step in the business process from a review step to an approval step. The […]
As of December 1, 2021, the business process for reporting subcontract cost share for grant management was updated so that when Sponsored Programs Services (SPS) creates a subcontract supplier invoice, they also create a journal for the subcontractor’s reported cost share at the same time. This enhancement will help to ensure the information is reported on […]
Beginning in January 2022, multiple reports will be updated to post the non-core initial fiscal year budget in the Initial Budget column, instead of the Available Budget Amendments column. Here are the affected reports: CR FIN Non-Core Budget to Actuals with Encumbrances Summary CR FIN Non-Core Budget to Actuals Summary Learn more about the difference between […]
Currently in Workday, users do not receive notifications if a budget amendment is denied or canceled. To help increase efficiency and awareness, we are adding new system notifications for budget amendment events anytime the transaction is denied or canceled. These notifications will go to the individuals involved in the business process. This is part of […]
Currently, many departments manually adjust encumbrances in Workday for hourly employees to make these commitments appear more accurate. These adjustments are necessary because of the constant change to the number of hours worked. We are currently working on a change that will remove all encumbrances associated with hourly employees from Workday, to ensure that commitments […]
Reports for core budget to actuals are being updated to exclude benefit commitments and obligations. Currently for core budget to actual and other core/non-core financial reports, benefits projections appear as negative (show as a deficit) until the Budget Office funds those benefits. We heard from the community that many people are exporting these reports and […]