Updates to travel process for international travelers

Several enhancements to Spend Authorization business process in Workday will be effective December 4.

These enhancements include:

• Updated Help Text on Spend Authorization initiation step with important information for researchers and international travelers.
• New questionnaire for international travel requiring indication of countries being traveled to.
• 100% third party funded travel can now be submitted in Workday.
  • Please follow Create, Approve, Change, or Close a Spend Authorization reference guide and new Third Party Funded Travel – No Cost Spend Authorization knowledge base article for steps needed.

These updates will consolidate several existing policies and also meet federal requirements for foreign travel security. For detailed information please see policy updates to BPPM 95.53 – International Travel Policy.

In addition to these updates, we have also automated the insurance information provided to WSU individuals traveling internationally. Following approval of an International Spend Authorization in Workday the employee traveling, or initiator for External Committee Member travel, will receive a Workday inbox item for insurance information previously provided directly from Compliance and Risk Management.

Questions may be submitted via the Workday Service Desk.