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Washington State University News

Issue Resolved: FICA exemption integration

Known Issue: The FICA exemption integration from myWSU to Workday caused some students to be incorrectly marked as non-exempt for the first FLSA sub-period of the first pay cycle of the fall. If a student should be exempt from FICA, we will move non-student hours to student hours or work-study to correct this.

Estimated Time to Resolution: Before next payday on 9/24/2021 » More …

Updates to Travel Reference Guides

After receiving feedback from the community, we’ve updated the Reference Guides for several Travel and Expense processes to ensure their accuracy and ease of use. Specifically, there are detailed steps on how to complete specific expenses items (e.g., air transportation. per diem, lodging, etc.) and new reports to support Central Travel Account Card (CTA) reconciliation.

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Budget date field added to spend authorization

As of the September 2021 Feature Release, you can now select a budget date on spend authorization lines, providing you with the flexibility to determine which budget period the spend applies to. This eliminates the need to wait to submit spend authorizations until the budget period starts, making it easier to manage your planned spend and improving budgetary balance reporting. » More …

Update to lodging exception list

We have updated Lodging Exceptions for ease of selection within the Travel Expense Report. In order to better align with the BPPM, the numbers corresponding with each selection have been removed, and a comprehensive definition of each selection has been added. You can view the new definitions in Workday, and in the screenshot below. » More …

Gift report updates

We’ve renamed the report CR GFT Budget to Actuals Summary to CR GFT Gift Summary. This name change is to reduce confusion, because this report shows both endowed and spendable information. It will be used to find all details associated with gifts and underlying programs rather than to find remaining spendable. » More …

Avoid new payee option in expense reports

With the latest update, Workday added the option to create expense reports for non-workers, on behalf of students. However, WSU will not use this option since we don’t process student financial transactions in Workday. You’ll see help text added to the Create Expense Reports for Non-Workers task and any reports involving expense reports to remind you not to use this option. Here is what it looks like in Workday: » More …

New Search Options for Grants Users

Grants users have typically had to set their search preferences to All of Workday in order to see grant /award results, which can increase time spent performing searches, and can be frustrating.

Following the Feature Release on September 10-11, grants users can find all search results related to Grants Management in the Grants category when they use global search. » More …

Workday Tips & Tricks: View More Processes

“I’ve found (View More Processes) very helpful to be able to review processes that I don’t initiate frequently to remind myself of what I did previously, to find specific actions that are related to current ones that are still in progress and to remind myself of when certain tasks were initiated/completed. Plus, it’s an amazing reminder of just how much we’ve each accomplished in Workday since 12/16/20!” –Sara Rauch, WSU Workday User » More …