New deadline to use or pay out comp time

Many of you asked at our open forums: Is the deadline to use/pay out compensatory (comp) time changing, now that the project timeline is extended? The answer is, yes:

• Comp time must be used by December 31, 2020.
• Requests to pay out comp time must be submitted to Payroll Services by December 11, 2020.

For more details, check out the comp time entry on the Implementation Decisions page. Also, there’s a slide about this in this presentation you can download and easily add to your own PowerPoint presentations, and a pdf handout of frequently asked questions  (FAQs) you’re welcome to share with your areas.

Read on for answers to the most commonly asked FAQs.

What is happening?

Before we migrate to Workday in January 2021, everyone who has accrued comp time balances will need to use it or have it paid out.

Why do I need to use/pay out my comp time before January 2021?

The Modernization Team is converting data from our current systems into Workday. Comp time balances will not be converted into Workday. Learn more on the Implementation Decisions page.

What do I need to do?

If you have comp time, it must be used by December 31, 2020. You can also have it paid out by following the process outlined in the Business Policies and Procedures Manual (BPPM) 60.60. To receive payment, your time report must be submitted to Payroll Services by December 11, 2020. Employees should work with their department to request comp time off or to receive pay out of any comp time balances.

What if I earn comp time after December 11, 2020?

If a department authorizes an employee to earn comp time, the comp time must be used by December 31, 2020 or can be paid out. Time reports must be submitted to Payroll Services by December 29, 2020. If the time report is not submitted by the deadline, it will be processed manually after January
2021. If a department authorizes an employee to earn comp time after December 29, 2020, those will be handled on a case-by-case basis and will be processed manually after January 2021.

What else should I know?

Upon implementation of Workday, the system will automatically track and calculate comp time earned, balances, and payments. You will be able to earn, use, and get paid out for comp time just like before.

I have questions. Who can I contact?

Regarding comp time process: contact Human Resource Services at hrs@wsu.edu
Regarding payment process: contact Payroll Services at payroll@wsu.edu
Regarding Workday implementation: contact modern.initiative@wsu.edu