Changes in Workday to support travel reimbursement deadlines

Beginning in February 2022, expense reports submitted past the deadline of 60 days will include a new step requiring the employee/traveler to acknowledge the travel being reimbursed will impact their taxable income.

The 60-day deadline is an IRS requirement, and WSU’s Business Policies and Procedures Manual (BPPM) section 95.20 states that “Employees who do not meet this deadline are reimbursed under a nonaccountable plan and the total expenses are reported as additional income with applicable payroll tax withholdings.” This means employees can expect to see an increase in taxes withheld and a decrease to their net paycheck.

For questions, please contact the Payments Team.