Update to Payroll Accounting Adjustment process

We learned recently that Workday does not validate the Award or Award Line Budget Period when a Payroll Accounting Adjustment with a grant worktag is completed. Because of this, it was possible for expenses to be moved onto a grant outside of the budget period, causing expenses on the grant that couldn’t be billed.

To prevent this, we built a new custom validation for the Payroll Accounting Adjustment business process requiring the Budget Date for a Payroll Accounting Adjustment line with a grant worktag to be within the Award Line start and end dates of the grant being used. In Workday, this means the Budget Date must be greater than or equal to the Award Line Start Date and less than or equal to the Award Line End Date.

If the Budget Date of the Payroll Accounting Adjustment line with a grant worktag is outside of the Award Line start and end dates, then users will receive an alert telling them the payroll expense cannot be charged to that grant based on the Budget Date.

If you encounter this error and feel the dates on the award line are incorrect, please contact Sponsored Programs Services (SPS).