Issue: Time blocks overrides not functioning to pay student employees from multiple sources

Known Issue: The process to pay hourly employees with different funding sources in Workday is not working as expected, so these employees are being paid from their costing allocation funding source instead. This impacts student-hourly employees.

Estimated Time to Resolution: Unknown

Details: The process to pay hourly employees with different funding sources in Workday involves changing funding using override worktags on time blocks. A time block is the box that pops up when an employee enters their hours in Workday, and it contains space for the timekeeper, HR Partner, and Time Approver to add information like worktags to make sure hours are charged to the right account. This allows them to override what’s known as the costing allocation, which assigns that employee’s funding.

We’ve found that the override worktags on time blocks are not being picked up by the earning that is driving accounting in Workday. Student hours entered in Workday are placed in a Memo – Earning, and the override worktags are picked up on this earning. The Memo – Earning is used to distribute the hours across all student hours (Federal work study, State work study, and/or Regular student hourly). The override worktags stay on the Memo – Earning rather than flowing to the other earnings that are picked up for accounting.  What this means is that these employees are still being paid, but they’re being paid from their costing allocation funding source rather than the specified funding (override worktags) source(s) in the time blocks.

Here is what departments can do in the meantime:

• No longer spend time on changing funding for time blocks.
• Complete payroll accounting adjustments to make sure your employees are being paid from the right source.

We will keep you informed about updates.