Faculty Contract Length now required field in Workday

The field “Institutional Reporting Faculty Contract Length” has been added as a required value on staffing actions including Hire, Add Additional Job, and Change Job in Workday for all non-tenure-track instructional staff, for all contracts including both formal and informal agreements, at-will employment, teaching periods, and more. This field is not required for Faculty Overload/PAP positions (184NN and 185-YN).

Contract length information is required for Integrated Postsecondary Education Data System (IPEDS) reporting and is used in conjunction with other Workday academic and staffing data for reporting by and for the University.

The following options are now available as part of the required contract length field:

  • Multi-year:A contract that is in effect for more than one year (e.g., more than 365 days). The renewal period of a multi-year contract is not on an annual basis (e.g., a 5-year contract is renewed every 5 years, rather than annually).
  • Annual Year: An annually renewable contract that is in effect for a stated annual period within one year of execution, equal to 365 days. This does not include contracts for partial year periods, such as a single semester.
  • Annual Academic Year: An annually renewable contract that is in effect for a stated annual period within one year of execution, and is equal to a standard academic year. This does not include contracts for partial year periods, such as a single semester.
  • Less-than-annual / Semester: A contract that is in effect for a partial year period of less than a standard academic year. This includes contracts for partial year periods such as a single semester.
  • Indefinite length / Continuous: A contract that has an indefinite duration (e.g., continuing, at-will).

For additional information and instructions on how to use the contract length field, visit the following reference guides:

Questions? Reach out at the Workday Service Desk.