Ensuring Summer Benefits charge correctly for Academic Faculty

Workday allows for faculty members with benefits-eligible positions in the Academic Pay Group to have Employer Benefits Package Contributions -BENEFITS PKG charged to their Worker Position Costing Allocation for pay periods in which they receive no earnings from 5/16-8/15. For employees who are paid regular summer earnings, the benefits will follow pay.

In a change from previous years, benefits-eligible Faculty paid exclusively via Period Activity Pay, which cannot have the Employer Benefits Package Contributions-BENEFITS PKG charged to PAP worktags, can assign a Worker Position costing allocation. The benefits package will then be charged to the assigned Worker Position costing.  

Please note:

• No summer earnings – assigned Worker Position Costing Allocation
• Exclusively PAP earnings – assigned Worker Position Costing Allocation
• Regular Pay and PAP earnings – follows the Regular Pay assigned costing
• Exclusively Regular Pay – follows the Regular Pay assigned costing

Modernization will offer several Summer Benefits Q&A sessions for Area Finance Officers and Cost Center Managers to provide guidance on using this functionality to ensure benefits are charged correctly for faculty in their areas. The sessions will be held on the following dates:

• May 14
• May 26
• June 1

For additional session details and to register for a session, visit Percipio. Additional guidance on summer benefits for faculty can be found in the Summer Benefits FAQs guide in the Workday Knowledge Base.

Questions? Reach out at the Workday Service Desk.