Enhancing IT Spend in Procurement

Central Procurement and Modernization have begun collaboration on a project to enhance the Workday process for ITS Spend Category usage.

These planned updates include:

• Introducing the Area Technology Officer (ATO) as an additional review and approval step for ITS-specific purchases.
•  Revising the ITS questionnaire language to match that of the Jira ITS questionnaire.

These changes will apply exclusively to Requisitions, Purchase Orders, and Change Orders. Currently, changes are planned to go into effect in March 2026.

The enhancements will help to ensure Area Technology Officers are involved in all purchase requests, giving individuals in this role direct authority within Workday to determine whether technological risks and expenditures should move forward.

 The planned updates also aim to standardize the university’s review procedures and promote a unified process across departments.

What is changing:

• Area Technology Officer added into Procurement Business Processes of Requisitions, Purchase Orders, and Change Orders in Workday.
  • Increased visibility and oversight into IT-related spend.

What is not changing:

• Departmental entry points for ITS questionnaire information will not change.
  • Departments may still complete the ITS questionnaire within Workday.
  • Departments may complete the ITS questionnaire in Jira (i.e. for Contract Requests).
• How ITS currently interacts with these documents in Workday is not changing.

Current Spend Categories Utilized for IT Routing in Workday:

Questions? Reach out via the Workday Service Desk.