Reminder for Retroactive PAAs

On July 1, 2025, WSU enabled retro costing functionality that affects both Costing Allocations and Payroll Accounting Adjustments. As part of this update, any retroactive pay present on the pay result is now differentiated on Payroll Accounting Adjustments. This functionality allows departments to more easily move expenses when retro is involved, and allows these expenses to display correctly in Effort Certifications when on grants.

When processing PAAs including retroactive pay and benefits, it is important to make sure that the retro periods on the “Proposed Adjustments” table match the retro periods on the “Current Journal Lines” table based on the Budget Date. For overtime eligible employees, any retro earnings will require the FLSA period where the earnings are associated with -i.e. 9/21/25-9/27/25.  For overtime exempt employees and all benefits, the entire pay cycle should be selected – i.e. 9/16/25-9/30/25.

Overtime Eligible Employees

For overtime eligible employees, the system calculates time based on individual FLSA periods within the pay cycle. For retroactive Earnings, please ensure that the Retro Period selected on the Proposed Adjustments matches the Retro Period on the Current Lines. This can usually be determined by the listed Budget Date – the last day of the applicable FLSA week or last day of the pay cycle.

A screenshot of the PAA process for an overtime eligible employee with the Pay Component, Retro Period, and Budget Date field highlighted.

Retroactive Deductions

Deductions calculate based on the pay cycle as a whole.  For retroactive Deductions, please ensure that the Retro Period selected on the Proposed Adjustments matches the Retro Period on the Current Lines. This can usually be determined by the listed Budget Date – last day of the pay cycle.

A screenshot of the PAA process indicating matching Retro Periods selected for Proposed Adjustment and Current Lines fields.

Questions? Reach out at the Workday Service Desk.