Update to journal posting for internal service ledger accounts

Effective May 1, 2025, a change will go into effect updating how operational journals post to internal service ledger accounts.

Currently, all transactions in FD091, FD028, FD030 and FD031 post to ledgers 4095: Internal Service Delivery | Revenue and 6095: Internal Service Delivery | Expense. As of 5/1, these ledger accounts will be eliminated.

This change ensures expenses and revenues in those funds will instead post to ledger accounts driven by the Revenue or Spend Category, as all other funds do according to account posting rules in Workday.

The following example demonstrates how this change will impact posting: With this change, SC00041 Supplies and Materials in FD031 will post to ledger account 6000: Goods and Services, instead of ledger account 6095: Internal Service Delivery | Expense, as it previously would.

This change is being implemented to promote ease and accuracy in auditing, as well as to reduce administrative burden and manual labor related to correcting potential errors in the posting of transactions. University Accounting will provide a correction journal to  activity that has already posted in FY2025 prior to June 30, 2025.

Please contact University Accounting with any questions or concerns related to this change.