Updates to “Convert an Employee to an Academic Affiliate” process

We have implemented updates to the Convert an Employee to an Academic Affiliate process, which is used to process Faculty Emerit appointments.

The following updated guidance for this process is now available in this reference guide, in alignment with the Add Academic Appointment process, which runs as part of the conversion event. Please note the following changes:

• Appointment Identifier: Use “Retired – Primary” or “Retired Research – Primary.” The Retired Research identifier should only be used for individuals requiring ongoing compliance training (e.g., IACUC).
• No End Dates: Emeritus/Retired academic appointments do not have end dates and remain active until updated or concluded upon the passing of the individual.
• Acknowledgment Letter: Upon successful completion of an Emerit track appointment event, an acknowledgment letter will be sent to the individual, with copies provided to the unit and the HRS personnel file inside of Workday.
• Title Field Update: The title field may now be used to record the faculty member’s preferred title, including Emeritx, Emerita, or Emeritus, as desired.

These updates have already been made. Please review the updated documentation and reach out to Modernization Lead Benefits Analyst Wendy Weber with any questions.