Principal investigators assigned Payroll View All role

Per university policy and leadership recommendation, principal investigators (PIs) must have access to the Payroll View All role in Workday to review payroll expenditures on their grants, including essential visibility of the employee name associated with payroll expenditures.

Based on a recent crosscheck of security access for faculty who hold the Grant PI role, about 327 individuals were identified as missing the Payroll View All security role.

Payroll View All access supports faculty in meeting federal Uniform Guidance (UG) requirements that costs are allowable, allocable, reasonable, and consistent (2 CFR Part 200.403-405) and meet the UG requirements for Financial Management (2 CFR Part 200.302). WSU policy states that PIs are responsible for this review under BPPM 40.01, and ORSO’s guidelines.

To ensure compliance with university policy, we’ve granted Payroll View All access to principal investigators previously missing it.

Areas may review faculty role assignments in Workday by running the report: CR ROL Role Assignments for Workers Assigned to Cost Center(s).

To prevent further incidence, we’ve built a check into the award setup integration to verify whether a new grant PI has been assigned the Payroll View All role, and if not, assign it as part of their new award setup.

Questions? Reach out at the Workday Service Desk.