Purchasing Services to close old purchase orders

Purchasing Services will mass close all purchase orders (POs) older than July 1, 2021, in Workday. This action will help clean up budgets, receipt accrual expenditures, and obligations. This will happen by June 30, 2022.

Some purchase orders migrated from legacy did not get closed out, and there are large dollar amounts connected with these and other orders that do not have a receipt of goods or services associated with them. They are also unlikely to have an invoice that needs to be paid against them, or may have invoices that were paid by PCard or via the Create Supplier Invoice Request and not connected to the original purchase order.

If you are aware of a multi-year PO that needs to remain open, please contact the buyer listed on that PO. Multi-year or other POs closed during the mass close action can easily be re-opened by contacting the buyer directly, or by emailing purchasing@wsu.edu.

Going forward, closing the previous fiscal year’s purchase orders will happen at every fiscal year end.

Please contact us if you have any questions.

Note: This information went directly to those holding the Workday security roles of Buyer, Campus Buyer, Departmental Buyer, Area Finance Officer, and Cost Center Manager.