Improvement to reporting cost share on subcontracts

As of December 1, 2021, the business process for reporting subcontract cost share for grant management was updated so that when Sponsored Programs Services (SPS) creates a subcontract supplier invoice, they also create a journal for the subcontractor’s reported cost share at the same time. This enhancement will help to ensure the information is reported on the sponsor invoice in a timely manner.

The Create Request process in Workday is still an option for reporting subcontract cost share, if you prefer it. A link to the reference guide can be found here: Request 3rd Party or Subcontract Cost Share.

If subcontract cost share reported on an invoice was missed prior to December 1, 2021, please use the Create Request process in Workday to communicate this information to SPS so they can do a manual journal.