The following information went directly to Area Finance Officers and Cost Center Managers on April 4, 2022.
Hello Area Finance Officers and Cost Center Managers,
We’re writing to help you make sure that employer benefits for your employees with position terms of less than 12 months are charged to the correct worktags over the summer.
Employees who have a benefits eligible position with a position term of less than 12 months will have employer Benefits Package Contributions – DENTAL charged to their Default Organizational Assignment in the pay periods in which they received no earnings. If those employees have a summer position (hourly, PAP, or other), the benefits will follow the costing allocation for the earnings paid during that period. Because Costing Allocations are only assigned to earnings, the benefit expense will always follow the Costing Allocation when an employee has earnings in the period. If no earnings are present, benefits will always be charged to the Default Organizational Assignment.
What do I need to do?
If you have employees that are benefit-eligible with a position term of less than 12 months and do not want the Benefits Package Contributions – DENTAL charged to their Default Organizational Assignment, please complete a template and submit an EIB Upload request through the Workday Service Desk to load payroll inputs for override worktags for Benefits Package Contributions – DENTAL for the periods those employees do not work. Completing this template once will cover the entire summer for these employees (pay periods from May 16 through August 15). A copy of the template, detailed instructions for how to fill it out and submit it, and a filled-out example are available here.
The deadline to submit a completed template is May 20, 2022 for it to be effective for the second half of May payroll.
How do I know which employees are affected?
Here is a Workday report you can run to view costing allocation data for employees based on prompted values: CR PAY All Current and Future Worker Costing Allocations with Current Organizational Defaults. Using this report, you can identify your academic employees who work less than 12 months based on the Annual Work Period (Academic Pay) column. You’ll need to separately identify your non-academic employees who work less than 12 months.
Please submit any questions to the Workday Service Desk using the Payroll button.
WSU Payroll Services
WSU Modernization Department