We’ve made additional updates to the Record Cash Sale process, updating the Payment Types that you can use, and making attachments required for two out of three valid Payment Types. We are also updating the routing for Record Cash Sale. These updates are reflected in the Record Cash Sale Reference Guide.

Payment Types

Old Payment Types: Cash, Check, and Electronic Payment

New Payment Types: Cash/Check, Electronic Payment, and Local Deposit

Cash/Check is used when the revenue collected in the form of cash or check is going to be taken to the Bursar’s Office for deposit at the bank.

Electronic Payment is still any revenue collected electronically via credit card, debit card, ACH, Wire, etc.

Local Deposit is used by Satellite Campuses when the revenue collected in the form of cash or check is deposited locally at the bank and the Bursar’s Office doesn’t see the cash or check at all.

Attachments

An attachment is now required for both Electronic Payments and Local Deposit Record Cash Sales. If an attachment isn’t included, you will be unable to submit the Record Cash Sale.

For Electronic Payment Record Cash Sales, the department must attach a copy of the credit card settlement or bank deposit documentation in Workday.

For Local Deposit Record Cash Sales, the department must attach a copy of the bank deposit documentation in Workday.

Routing

Moving forward, all Record Cash Sales will be routed to the Bursar’s Office for approval.

Cash/Check Record Cash Sales will be approved when the cash and/or checks and PDF Record Cash Sale printout are brought to the Bursar’s Office for deposit.

Electronic Payment and Local Deposit Record Cash Sales will be approved when the Bursar’s Office verifies that all required information is included and correct.

  • If the Record Cash Salecontains all required information, the Bursar’s Office will approve it promptly.
  • If the Record Cash Saleis missing any required information, the Bursar’s Office will send it back and request additional information.

 

For questions about Record Cash Sale, submit a ticket to the Bursar in the Workday Service Desk.