Workday for New and Current Employees
This page is for all new and current WSU employees and shares how to perform important tasks related to payroll, time worked/off, managing personal info, and more in Workday, including :
- Reporting time, leave, and absence
- Managing payment elections (Direct Deposit)
- Managing benefits elections and information
- Navigating Workday
- Accessibility features in Workday and the Workday reference guides
- Viewing pay slips and payroll information
- Updating personal and contact information
- Managing federal and state tax elections
Essentials for All Employees
The following resources provide guidance for important concepts, such as…
The following resources help you navigate Workday, get the most out of its search functionality, and take action on events in your May Tasks inbox…
- Learn about the tools and navigation options in Workday.
- Review this guide to help you refine your Workday searches.
- Understand how to access and take actions in your Workday My Tasks inbox.
- Watch the Elevating Cougs sesison recording to help you navigate Workday like a pro.
The following resources share how to find reference guides and stay informed with Workday updates and news:
- I don’t know the guide I need or I just need a quick list: Go to the Workday for.. pages for curated lists of important guides for employees, managers, and by functional area.
- I know the exact guide I need: Use the Workday Service Desk to search all the guides and technical articles, or review the Workday Materials guide for categorized lists of all the guides.
- Get help directly in Workday: Use the Quick Tips (in-context help where they need it) or review the Help text at the top of processes
- Review the three ways you can find reference guides
- Discover three ways to stay informed with the latest Workday news and updates
- Visit the Training news feed for the latest training related news and updates
The following resources help you view where a business process routes and who the next approver is of an in-progress event in Workday…
- Find the next steps in an in-progress business process transaction.
Visit the Workday Essentials page to learn more about essential concepts for all employees who initiate, review, or approve business processes, including:
- Security
- Delegations
- Supervisory Organizations and Cost Centers
- Reporting
- More about how Workday connects systems, information, and people
Accessibility, ease of understanding, and usability are essential when it comes to the digital assets Modernization creates to aid WSU’s Workday users.
The following resources help you learn the accessibility features WSU uses in its reference guides, and how to navigate Workday using assistive technologies:
- Learn how Modernization continues to strive toward ensuring all reference and support materials are accessible to employees.
- Review the accessibility features in the Workday reference guides and learn how WSU ensures their Workday reference guides are accessible and usable for all.
- For guidance on navigating Workday using assistive technologies access the Accessibility Interaction Overview task in Workday.
Managing Key Events in Workday
The following resources help WSU employees manage key events and tasks in Workday.
For a comprehensive list of all the actions employees can take, review the What Can an Employee as Self Do in Workday? guide.
Workday is the system of record for WSU’s financial and employee information. As a new employee it is important to review the following:
- Personal contact information
- Payroll information
- Benefits information
- Time and Absence balances and accruals
- Understand your supervisory organization and who supports you
For links to reference guides and helpful resources, review the other sections on this page.
- Get a quick overview of what to do in your first 30 days as a new employee.
The following links help employees enter their time worked and request time off…
- Learn how to enter and correct time worked for those who need to do so.
- Need a new work schedule? Review how to request a work schedule.
- Need to take annual or sick leave, or another type of leave? Learn how to request and correct time off.
- Request a Leave of Absence in Workday for medical/parental life events.
Time and Absence Definitions & Policies
- Time Off: Workday’s term for leave, including sick leave, annual leave, or leave without pay (LWOP).
- Leave of Absence: Workday’s term for a leave provision. An extended or intermittent time away from work, including the Family and Medical Leave Act (FMLA) and Parental Leave that may include the use of a variety of time offs during the leave of absence event.
- Accruals: The accumulation of time off balances in the Workday Absence Management module.
- Work Schedule: The schedule according to which managers assign work to their employees.
- Time Worked: Record of the number of actual hours worked.
Links to WSU leave policies in the BPPM:
- BPPM 60.57 – Civil Service Employee Leave
- BPPM 60.56 – Faculty and Administrative Professional Personnel Leave
- BPPM 60.43 – Paid Sick Leave for Temporary Hourly Employees
The following resources help employees to manage their payroll information such as payment elections and how to read payslips…
- Learn how to find your payslip in Workday and how to read and understand your payslip.
- Complete Federal Withholding Elections on the W-4 form so the University can calculate the withholdings from an employee’s paycheck for federal taxes.
- Complete State and Local Withholding Elections on the W-4 form to let the University know how much to withhold from an employee’s paycheck for state and local taxes.
- Learn how to complete your direct deposit Payment Elections so your salary and expenses go to your requested bank account.
- Visit the Payroll Services tax information page for more resources.
The following resources help employees to manage their W-2 tax forms …
- Review how to Opt out of receiving a paper W-2.
- Learn how to view and print your W-2 year end form in Workday.
- Visit the Payroll Services tax information page for more resources.
The following links help employees to manage their benefits elections in Workday…
- Learn how to view your Benefits in Workday.
- Separating from WSU? Understand your Benefits and Retirement options.
Detailed Benefits information can be found on the Human Resource Services website.
The following links help employees to manage their personal information such as Preferred Name and address in Workday…
- Learn how to modify your personal information such as preferred name, legal name, Veteran status, contact info, and emergency contacts.
- Review how to change your home contact information.
An employee’s home address drives resident tax jurisdiction, as well as work tax jurisdiction when working from home with an updated alternate work location.
Learn more about how WSU manages your personal information in this Workday Touchpoints article.
The following links help employees manage their annual performance review, apply for internal jobs at WSU, and attend professional development events…
- Learn how to apply for an internal job posting at WSU.
- Review the instructions on completing your annual performance review in Workday.
- Visit the employee LMS (Percipio) to find training offerings and professional development opportunities.
Elevating Cougs
Each October, WSU offers a two-day conference experience offered by HRS’ Learning and Organizational Development and Modernization. Over two days, three tracks, and 50-plus sessions, you can:
- Develop your day-to-day skills as a WSU employee.
- Become a more confident leader.
- Identify actionable ways to implement wellness into your worklife.
- Learn how your colleagues are successfully using Workday.
Watch the session replays:
- Watch the 2023 replays.
- Watch the 2024 replays.
Learn about key Workday business processes, their functional workstreams, and get links to guides, videos, and resources offered by Central Finance units and HRS.
Latest Workday News
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