Skip to main content Skip to navigation
Washington State University Modernization

Reporting Resources

Below, find:

  • Dashboard names
  • Abbreviations for custom reports
  • A table of helpful reports by Security Group/Role and Workstream

Take me back to Reporting in Workday (main page).

Reporting Dashboard Names

Human ResourcesFinance
ABS Absence PartnerFIN Accounts Receivable
ACA Faculty DemographicsFIN Area Financial Officer
BEN Benefits PartnerFIN Cash & Banking
HCM Appointing AuthorityFIN Central Accountant
HCM Compensation PartnerFIN Controller
HCM Employment ServicesFIN Cost Center Manager
HCM ExecutiveFIN Position Budgeting
HCM HR ManagerFIN Sponsored Programs Accountant
HCM HRS RecordsFIN Sponsored Programs Manager
REC HRS RecruitingFIN Sponsored Programs Receivables Specialist
REC RecruiterGRA Award Budget to Actuals PI
TTK TimekeeperGRA Award Budget to Actuals SPS
GRA Grants Administrator
GRA Principal Investigator
PRO AP Data Entry Specialists
PRO Contract Manager
PRO Purchasing Specialist
PRO Supplier Accounts for AP Manager

Custom Report Abbreviations

Human ResourcesFinancePayroll
ABS: AbsenceAST: AssetsPAY: Payroll
ACA: AcademicFIN: Budget, General Accounting, Revenue, Expenses
BEN: BenefitsGFT: Gifts
COM: CompensationGRA: Grants
FAC: FacultyPRG: Program
HCM: Core Human ResourcesPRJ: Project
REC: RecruitmentPRO: Procurement
TTK: Time Tracking

Helpful Reports by Security Groups/Roles and Workstream

Role or Security GroupWorkstream Name of ReportReport Description
Admin. Manager/Fiscal Specialist BudgetCR FIN Budget EIB ReconciliationReport to validate the initial budget data loaded into Workday prior to approval.
Admin. Manager/Fiscal Specialist Budget to ActualsCR FIN Core Budget to Actuals SummaryReport for comparing Core Budget versus expenses.
Admin. Manager/Fiscal Specialist Budget to ActualsCR FIN Core Budget to Actuals with Encumbrances SummaryReport for comparing Core Budget versus expenses and encumbrances.
Admin. Manager/Fiscal Specialist Budget to ActualsCR FIN Non-Core Budget to Actuals SummaryReport for comparing Non-Core Budget and revenue versus expenses.
Admin. Manager/Fiscal Specialist Budget to ActualsCR FIN Non-Core Budget to Actuals with Encumbrances SummaryReport for comparing Non-Core Budget and revenue versus expenses and encumbrances.
Admin. Manager/Fiscal Specialist GiftsCR GFT Gift Expense and Revenue Summary by Cost CenterReport noting Total Revenues, Expenses, Commitments, Obligation by Gift with associated Cost Center.
Admin. Manager/Fiscal Specialist GiftsCR GFT Financial SummaryReport requested by Gift Hierarchy, noting Contributions, Revenues, Expenses, Total Spend and Available Balance by gifts under this Gift Hierarchy.
Admin. Manager/Fiscal Specialist GiftsCR GFT Budget to Actuals SummaryReport summarizing by Gift Beginning Balance, Revenue, Expenses, Commitments, Obligsations and Remaining Balance Available. Report drill down available for details.
Admin. Manager/Fiscal Specialist Grants CR GRA Award Lines PI Financial SummaryUse this custom report to view award budget to actuals, and monitor sponsor invoicing and payment receipt for awards.
Admin. Manager/Fiscal Specialist Grants CR GRA Grant Expenditure Detail by Cost CenterUse this report to view total Direct and Indirect costs charged to Grants in your Cost Center(s) within the timeframe specified in the prompt set.
Admin. Manager/Fiscal Specialist Grants CR PAY Payroll Accounting DetailView payroll charged by pay period to Workers.
Admin. Manager/Fiscal Specialist Payroll CR HCM Position Assignments EndingShows positions assignments/appointments ending within a specific date range.
Admin. Manager/Fiscal Specialist PayrollCR PAY Payroll Accounting Journal Details – In Progress Payroll (aka PEARS)Shows in progress payroll detail for employees. Departments can use this to make sure the employees in their areas are being paid correctly.
Admin. Manager/Fiscal Specialist PayrollCR PAY Expiring Payroll Costing Allocations by Employee (aka Funding)Shows all expiring costing allocations expiring before the prompted date and the organizational defaults that the employee will be paid on if the costing allocation expires and a new one is not entered.
Admin. Manager/Fiscal Specialist ProcurementFind Purchase OrdersView purchase order information for all seleted purchase orders. Details include version, company, PO status, memo, supplier, PO date, due date, amount, currency, supplier contract, and a list of receipts and invoices fo..
Admin. Manager/Fiscal Specialist ProcurementFind Purchase Order Lines for OrganizationsView specific purchase order lines for an Organization. Details include item description, spend category, tax, quantity, amount, FDM worktags.
Admin. Manager/Fiscal Specialist ProjectsCR PRJ Find ProjectsLists Capital Projects by their Workday ID with the External Project Reference, Project Manager, Project description, Owner, Start & End Dates, Status, % Complete, and Primary Project Hierarchy.
Admin. Manager/Fiscal Specialist Time and Absence CR TTK Workers with No Time EnteredReport to aid at payroll cut-off to ensure all worked time (by overtime eligible employees or temporary employees) that has been recorded is paid in a timely fashion.
This report is used by Payroll, AFOs, and central business units in the areas to make sure all hours recorded are submitted, and approved.
Admin. Manager/Fiscal Specialist Time and Absence CR TTK Workers with Time Not Submitted or ApprovedAudit report to track employees who did not submit time worked. Report to aid at payroll cut-off to ensure all worked time (by overtime eligible employees or temporary employees) that has been recorded is paid in a timely fashion.
This report is used in departments to make sure all hours recorded are submitted, and approved.
Admin. Manager/Fiscal Specialist Time and Absence CR ABS Time OffsView time offs (like LWOP) for any period of time and see the time off’s status (if it’s been approved or pending approval).
Admin. Manager/Fiscal Specialist Time and Absence CR PAY Hours Paid Summary for Fixed Term Hourly and Student Undergraduate Employees*Please note that this report will only show time entered moving forward from our launch date. No historical hourly time entered data has been loaded*

Use Case: It show how many hours a student worked in the last date range. Student temp hourlies (Undergraduates) – 516 hours in a 6 month period, Non-student temp hourlies –1050 hours in a 12 month period for remediation to a permanent CS position, Non-student temp hourlies – 350 hours in previous 12 months for Bargaining Unit eligibility.

It is used by Records, Labor Relations, and Benefits in HRS and departments who employ temporary hourly employees to track their eligibility for benefits, Civil Service remediation, and Bargaining Unit eligibility.
Admin. Manager/Fiscal Specialist Time and Absence CR TTK Unmatched Time Clock EventsView Workers across organizations that have unmatched time clock events for a selected date range; additionally, it includes the position, manager, and supervisory organization for any check-in time clock events.
Admin. Manager/Fiscal Specialist Travel CR FIN Find Expense ReportsFind expense report line or itemization for all expense reports for your organization or organization hierarchy. Results don't include personal expenses and parent lines for itemizations. Accesses Expense Report Lines a...
Admin. Manager/Fiscal Specialist Travel Find Expense Report Lines for OrganizationFind expense report line or itemization for all expense reports for your organization or organization hierarchy. Results don't include personal expenses and parent lines for itemizations. Accesses Expense Report Lines a...
EmployeeEmployee as SelfMy Contact InformationView and maintain your contact information, including addresses, phone numbers, email addresses, instant messenger IDs, and web addresses. Enables you to add new contact information and edit existing information.
EmployeeEmployee as SelfMy Emergency ContactsView your emergency contacts, including the name, relationship, contact priority, preferred language, phone number, and email address of each contact person. Enables you to confirm and maintain your emergency contacts.
EmployeeEmployee as SelfMy ScheduleShows your schedule in calendar view.
EmployeeEmployee as SelfMy PayslipsLists your payslips and allows you to view payslip detail.
EmployeeEmployee as SelfPayment ElectionsView your payment elections, including bank accounts and payment distribution settings for different pay types. Enables you to maintain bank accounts for direct deposit and to maintain payment elections for each pay type.
EmployeeEmployee as SelfMy Time OffView your requested time off and status. You can also view your balances and accruals as of the date you run the report.
EmployeeEmployee as SelfBenefit Elections as of DateView your benefit elections and associated costs of all benefits in which you are enrolled.
EmployeeEmployee as SelfMy Expense ReportsView your expense reports with the date, status, amount, and other details. Perform related actions such as cancel, change, or copy an expense report.
EmployeeEmployee as SelfMy Procurement Card Transaction Verifications (Indexed)Find my Procurement Card Transaction Verifications based on the current Worker
Manager or Supervisor Manager as SelfMy Team's Schedule Shows the work schedule for all direct reports.
Manager or Supervisor Manager as SelfMy Team's Upcoming Time OffDisplays workers in your supervisory organization with approved time off in the next 7 days. Does not include workers on Leave of Absence or unapproved time off.
Manager or Supervisor Manager as SelfMy Team's Scheduled HoursDisplays the total daily scheduled hours for your direct reports in the upcoming week
Manager or Supervisor Manager as SelfMy Team's Reported TimeDisplays the reported time block hours for the employees in a supervisory organization. By default, the report displays reported time from the manager's first day to the last day of the current week.
Manager or Supervisor Manager as SelfReview TimeShows hours that have not been submitted, hours that are waiting approval, and hours that have been approved for direct reports
Manager or Supervisor Manager as SelfTime Off and Leave CalendarShows you a calendar view of the absences for all of your direct reports
Manager or Supervisor Manager as SelfMy WorkersLists workers who report to you, directly or in a matrix. Includes, name, position, organization and public contact information
Manager or Supervisor Manager as SelfMy Direct Reports Staffing HistoryThis report shows managers the staffing history for direct reports based on approved business process events.
Manager or Supervisor Manager as SelfHeadcount & Open Position AnalysisDisplays the position filled (headcount) and position available grouped by supervisory organization.
Manager or Supervisor Manager as SelfHeadcount Analysts for My OrganizationsProvides visual comparison of supervisory organizations, location, and worker type.
Manager or Supervisor Manager as Self
Manager or Supervisor Manager as SelfOutstanding Actions for My Direct ReportsThis report shows the outstanding actions for a manager's direct reports.
Manager or Supervisor Manager as SelfTurnover SummaryDisplays turnover information of your organization for a specific time period. Some information displayed is starting and ending headcount, total terminations, and turn over percentage.
Manager or Supervisor Manager as SelfFTE ReportShows a count of employees by supervisory org and effective date.
Manager or Supervisor Manager as SelfFind my Teams Expense ReportsFind expense reports for members of your team. Details for each report include the expense report number, date, status, amount, currency, pay-to person type, and whether reports has been paid.