Grants

Removing Award Analyst role from Workday

After successful testing with the Voiland College of Engineering and Architecture, we’re proceeding with removing the Award Analyst security role from Workday. This will streamline security roles and reduce administrative burden in Sponsored Programs Services (SPS). We are targeting May 31 for complete removal. Why remove the Award Analyst security role? The Award Analyst security […]

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Update to Payroll Accounting Adjustment process

We learned recently that Workday does not validate the Award or Award Line Budget Period when a Payroll Accounting Adjustment with a grant worktag is completed. Because of this, it was possible for expenses to be moved onto a grant outside of the budget period, causing expenses on the grant that couldn’t be billed. To […]

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New integration between MyResearch and Workday

On April 5, we launched the first phase of a new integration between MyResearch and Workday to automate the award setup process for new awards. This is in response to feedback from Sponsored Programs Services (SPS) and areas requesting solutions to increase the speed and accuracy of new award setups. The integration creates a draft […]

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Award Analyst security role to be removed

We’ve begun the process of withdrawing the Award Analyst role from Workday. The removal of this role will streamline Workday security roles and reduce administrative burden in Sponsored Programs Services (SPS). SPS and Modernization recommend the Financial Data View Only role for the purpose of viewing SPS reports, in place of the more limited Award […]

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New process to record expense recoveries on grants

We’ve implemented a new process to record expense recoveries on grants in Workday (for example, when we receive a refund from a supplier). This new process takes advantage of new Workday functionality for supplier refunds. Record Cash Sale will no longer work to record expense recoveries on grants. This is because when the standard Record […]

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Issue: FY21 Spend commitment correction impacting grant balances

Known Issue: We are working to post a correction to FY21 that will offset the correction journal in FY22. No action is needed by departments. Estimated Time to Resolution: Friday, February 25, 2022 Details: Previously, we made corrections in FY22 on the commitment and obligation ledgers that cleared up imbalances caused by missed timing on the end of year […]

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Issue Resolved: Grant PI report not working

Known Issue: The report CR GRA PI Award Lines Financial Summary was not working last week. This is now resolved. Estimated Time to Resolution: Resolved. Details: Updates have been made to CR GRA PI Award Lines Financial Summary resolving errors reported by users. As a reminder, grant managers should continue to use the report CR GRA SPS Award Lines Financial Summary instead of CR GRA PI […]

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Issue: Grant PI report not working

Known Issue: The report CR GRA PI Award Lines Financial Summary is not working at this time. We are investigating this issue. We recommend that grant mangers run the report CR GRA SPS Award Lines Financial Summary instead. Estimated Time to Resolution: Unknown. Details: We are aware that some grant managers are having issues running the report CR GRA PI Award Lines Financial […]

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New resources for Grant Administrators

The first Workday Reporting for PIs training session was held Tuesday, January 18.  The resources from that session, including video demonstrations, may be helpful to Grant Administrators; therefore, we’ve made them available at the links below. A website featuring links to each video and the PowerPoint is found here. The Workday for Faculty website can be […]

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